A manager I know did a study on his email for last year. He had over 50,000 emails that arrived in his inbox. Fifty thousand!
Each day we process tens, maybe hundreds, of email messages. Sometimes it may feel like that is all we do. Being efficient in our email processing includes using email templates or signatures.
There are some third party tools such as Textexpander, Typinator and Keyboard Maestro that can help with this processing. However, if you work for a company with strict IT policies, you might not be able to use them.
These days our jobs require us to get more done in less time and with less resources.
The question is…
Are we actually getting more done?
Recently, I stepped into a new role at work. I went from leading projects to leading people. It is very rewarding, but also very time consuming. I am having to re-tool the entire structure of my work day and work day.
As a Facilities Manager and workplace strategist, the number one takeaway came from Cal Newport. Cal is the author of Deep Work and he shared that we need to identify a ratio of time worked in deep work (deep focus) with shallow work (checking email, etc).
This was a game-changer for me. This could revolutionize the way we design and build the office of the future. If we can intentionally design spaces for deep work, our employees will be able to get more done, with more accuracy, and live a normal life. This represents a huge competitive advantage in the marketplace, not to mention a huge attraction/retention advantage in the war for talent.
Busyness is not the spice of life. It is the curse of mankind. Yep…I said it. For many years, I lived my life in the busy zone and have learned this is a horrible place to live.
The Difference Between Busy and Busyness
We can be busy with our schedule in a week or on a day, but not be overcome by busyness.
Busyness is a chronic state of being with no apparent meaning. We can be busy moving from one activity to another, yet have meaning. However, when we compound our busy lifestyle and accept meetings we shouldn’t and so forth, we move into a busyness state of being.
I am fully aware of the trap of busyness – I have been there too often and for too long. It took me a long time to come out of my “busyness” mindset, I don’t want you to get trapped.